Get the Best Hotel Rates for Large Groups Booking 10–1,000 Rooms

This exclusive section of our website deals with how to book hotels online for large groups, when you may need to book up to 1,000 hotel rooms for an event or for business. This could be a public event or a private function such as a wedding.

Hotel Group Rate Discounts for Large Groups of 10-1000 Rooms

Finding hotel accommodation for a big group of people requires specialist professional skills and the whole process can be managed through an online provider such as Hotel Planner. The entire process involves delegating and negotiating below the standard rates, in order to get the best group hotel rates and pay the lowest costs.

Best Group Hotel Rates Guaranteed:
Book Up to 1,000 Rooms

One Solution for Small Groups or Large Groups

Whether you're booking 10+ rooms for a small group or organizing a massive event requiring up to 1,000 rooms, Hotel Planner offers a versatile reservation system to meet your needs. From standard bedrooms to meeting spaces, conference rooms, and banqueting halls, every detail—including dining and event catering—can be customized to suit your event.

Guaranteed Lowest Group Rates

Securing the best group rates is hassle-free with HotelPlanner. The platform ensures price-matched or beaten offers for group bookings of 10 or more rooms per night, guaranteeing cost-effective solutions without compromising quality.

Long-Term & Extended Stay Accommodation

For work crews or extended assignments lasting 14+ nights, Hotel Planner provides exclusive discounted rates and competitive offers, making long-term bookings more affordable.

Simplified Meeting Space Reservations

Need a venue for your corporate event or conference? Use HotelPlanner’s intuitive online search to filter options by room layout, capacity, and amenities, ensuring the perfect fit for your event’s specific needs.

Start Booking Today

Discover the convenience of group hotel booking with Hotel Planner. Explore options, secure the best rates, and tailor every aspect of your reservation—all in one place. Try it now at HotelPlanner.com.

Planning a Group Stay? Essential Hotel Booking Tips & Tricks

Booking hotel rooms for a large group can be tricky, but steering clear of common pitfalls can make the process much smoother. Here are a few key challenges and how to avoid them:

Potential Challenges with Booking Hotel Rooms for Groups

• Availability Issues: Hotels may struggle to accommodate a large number of rooms, especially during peak seasons or events.

• Budget Constraints: Keeping costs within everyone's budget can be difficult, especially when balancing affordability with quality.

• Room Preferences: Different guests may have specific needs, such as twin beds, accessibility requirements, or connecting rooms.

• Communication Breakdowns: Coordinating with multiple people and the hotel can lead to miscommunication or booking errors.

• Cancellation & Change Policies: Group bookings often have stricter policies, making last-minute changes costly.

How to Avoid Problems with Hotel Group Bookings

1. Book Early: Secure rooms well in advance, especially if traveling during busy periods.

2. Negotiate Group Rates: Hotels often offer discounts or perks for bulk bookings—don’t hesitate to ask.

3. Clarify Room Requirements: Ensure the hotel understands specific room preferences and accessibility needs.

4. Appoint a Group Leader: Having one point of contact to handle communication with the hotel can streamline the process.

5. Check Policies Carefully: Understand cancellation fees, deposit requirements, and refund rules before confirming.

6. Request a Rooming List: Some hotels allow you to allocate rooms in advance, avoiding confusion at check-in.

7. Confirm Everything in Writing: Always get agreements, prices, and policies documented to avoid misunderstandings later.

Have you started looking into hotels yet, or are you in the early planning stages? Using a specialist provider like Hotel Planner can significantly simplify the process of booking hotel rooms for large groups. They leverage their industry expertise and extensive hotel partnerships to negotiate the best possible rates, often securing discounts that wouldn’t be available through standard booking sites.

They also streamline the coordination process by offering tools for managing reservations, room assignments, and payment arrangements, reducing the administrative burden for group organizers. Their dedicated customer support ensures that any last-minute changes or special requests are handled efficiently, making group travel stress-free and cost-effective. Find out more and start planning your hotel group event at HotelPlanner.com.

HotelPlanner.com Reviews: Highly Rated on Trustpilot, ConsumerAffairs & SiteJabber

HotelPlanner.com has become a trusted booking platform for group travel, and its high customer satisfaction is evident across multiple review websites. On Trustpilot, ConsumerAffairs, and SiteJabber, the service boasts impressive scores—a 3.9-star rating from over 6,000 reviews on Trustpilot and a 4.3-star average from roughly 3,450 reviews on ConsumerAffairs and 1,754 reviews on SiteJabber.

Customers frequently praise its efficient booking process, competitive room rates, and dedicated customer support, which together simplify the often complex process of managing group accommodations. Each platform highlights the company’s commitment to excellence, making it a reliable choice for both leisure and corporate travellers planning group stays. Let's take a closer look at the customer reviews summary:

Hotel Planner is Rated 'Great' on Trustpilot, based on Over 6,000 Customer Reviews

HotelPlanner.com shines on Trustpilot with a solid overall rating of 3.9 stars from over 6,000 reviews. Many customers emphasize the professionalism and helpfulness of the team, noting that representatives such as Jose, Luz, and Tnesha make the booking process both seamless and stress-free. A significant percentage of reviewers—approximately 65%—award the highest ratings, underscoring a general sentiment of reliability and satisfaction with the service provided.

HotelPlanner.com has an Impressive 4.3 Star Rating on ConsumerAffairs.com

ConsumerAffairs.com reflects a very positive user experience, with HotelPlanner.com earning an impressive 4.3 star rating based on over 3,450 reviews. Customers on this platform appreciate the straightforward approach to group bookings and the competitive, real-time rates that the service delivers. Customer summary observations and service advantages:

• Compares multiple bids.

• Low negotiated rates.

• Helps customers save time and money.

Many reviewers express gratitude for the time-saving and cost-effective benefits, reinforcing the platform’s reputation as a trusted partner for securing group hotel reservations.

Over 86% of Reviews of Hotel Planner are 'Positive' on SiteJabber, with Over 1,750 Customer Reviews

77% of Reviewers at SiteJabber Recommend HotelPlanner

SiteJabber’s community of travellers gives HotelPlanner.com a favourable review, indicated by a 4.3-star rating from over 1,750 reviews. Users here often highlight the friendly, efficient customer support and a user-friendly booking interface that takes the hassle out of coordinating multiple reservations. The platform’s focus on ensuring that groups receive the best available deals is a consistent point of praise, confirming its role as a valuable resource for group travel planning.

How to Book Flights & Hotel Rooms for Very Large Groups

If you need to book flights and hotel rooms for a large group, we've shortlisted three specialist travel agency websites that can assist you through online chat tools and telephone call-back services. If you need the complete package, meaning hotel and flights for large groups with optional airport transfer ground transport services, these are highly qualified travel agents with years of valuable industry experience.

With all the group booking sites listed below, you'll be connected directly to a live chat service or a phone call—whichever suits you best. These travel agents are real people, not AI bots, available 24/7 and ready to assist you right now.

Learn How to Book Airport Transfers for your Travel Group

When you book flights and hotels for your travel group and take full advantage of group rate discounts, it's also important to consider ground transport for your travel, particularly when you reach your destination. These services are known as 'airport transfers' within the travel industry and you can pre-book ground transport for airports, hotels, event venues and essentially and address you wish.

Depending on your group size and vehicle requirements, we have shortlisted some vehicle transfer options for you below, ranging from small group sizes right up to large groups of 100 travellers:

Worldwide Airport Transfer Travel for Large Groups with Fewer than 100 Passengers from HolidayTaxis.com.

Specialist Provider of Worldwide Minibus Airport Transfer Services for Travel Groups from Intui.Travel.

Online Booking of Global Airport Transfers for Travel Groups up to 20 Passengers from Jayride.com.

Low-cost Shared Shuttle Bus Airport Transfers in Europe for Group Sizes up to 30 Passengers from Flibco.com.